Overview
As the Administrative Assistant for Production and Archiving, you will support the heart of Mission Delafé’s storytelling mission by helping coordinate the logistics behind every testimony recording. This role ensures that witnesses are scheduled, communication flows smoothly, and all testimonies are properly archived for long-term impact. You will play a key role in the efficiency and excellence of the Production department.
Key Responsibilities
• Assist in scheduling witness recordings (physical production) and coordinate all related communication
• Assist in conducting follow-up calls and send reminders to witnesses
• Assist with booking travel, lodging, and local accommodations for Production trips as needed
• Coordinate and secure recording locations as needed
• Manage the Production team email inbox and respond to inquiries
• Oversee the archiving process: organizing files, uploading footage, maintaining database accuracy
• Handle all post-recording follow-ups with witnesses
• Support Production staff with administrative tasks as needed
Qualifications and Skills
• Strong administrative, organizational, and communication abilities
• Comfortable managing calendars, email inboxes, and multiple schedules
• Detail oriented with excellent follow-through
• Ability to manage sensitive information confidentially
• Experience with Microsoft Suite and basic project management tools preferred (Monday.com)
• Understanding of film production phases (pre, production, and post) (preferred)
• Calm, dependable, and able to work well under deadlines
Spiritual Requirements
• Professing faith in Jesus Christ
• Passion for testimony ministry and the mission of Delafé
• Heart for people and honoring their stories
• Commitment to integrity, humility, and servant leadership
